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Executive Administrative Assistant

Company Name: Shangri-La
Employment Type:Full Time
Location: Dubai
Experience: 2-5 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
As Executive Administrative Assistant, we rely on you to:
Coordinate the activities of the Executive Office in general administrative duties, and in matters pertaining to incoming and outgoing correspondences and visitors
Maintain diary, arrange meetings and appointments and provide reminders and follow-ups
Act as the administrative and communication point of contact between the Executives and Internal/External Clients, Regional/Head Officer Officers and Asset Management/Owners Office Officers
Receive and administer/assist incoming telephone calls for the Executive Office and takes messages as appropriate and follow up where necessary
Prepare reports, presentations and updates as requested by the Officers
Administer incoming and outgoing correspondence for the Executive Office and follow up where necessary
Take minutes of the Executive Office meetings as required by the Officers
Organize VIP reservations and coordinates the particulars including welcome cards, letter, and amenities with the concerned departments
Coordinate the Executive Office travel and accommodation requirements
Administer Executive Office routine claims
Act as an Administrative Consultant to Colleagues concerning general hotel matters and issues
Assist/educate the other Secretaries on any secretarial issues
Assist and support Executive Office with the social media monitoring and correspondence, sharing it with relevant hotel departments as required
Track and record the major follow-ups of the Hotel
Organize the training schedules of the Executive Office
Develop and carry out an efficient documentation and filing system in professional manner
Ensure par stock of the office supplies and equipments are maintained, managing it within expected expense guidelines
Actively work in maintaining the confidentiality, safety and security of the Executive Office at all times

We are looking for someone who:
Has a passion for providing business support to senior management 
Has proven experience as an Executive Administrative Assistant or Senior Executive Assistant. Preferably with UAE experience and holds University Degree
Is an advanced user of Microsoft Office suite
Is up to date with advancements in Office gadgets and applications
Communicates and writes with fluency in English
Has strong interpersonal, communication and organisation skills
Has the ability to multi task and prioritize daily workload
Has exemplary planning and time management skills
Has superior attention to detail 
Is professional, discreet and can handle sensitive information