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Commercial Assistant – UAE National

Company Name: Al Futtaim Private Company LLC
Employment Type:Full Time
Location: Dubai
Experience: 2-5 years
Degree: Diploma
Nationality: UAE National
No. Of Vacancies:1
Job Description:
Overview of the role:
Responsible for providing Support to Sales Team for wholesale Parts customers.
What you will do:
Preparation of MIS – Daily Sales / Margins reports at individual Salesman level for Truck & Car parts segments, followed by weekly & monthly reports. Preparation of monthly /quarterly targets territory wise
Attending to customer enquiries and sending the Price quotations. Assist Salesman in achieving the sales targets
Forwarding Invoice Copies and packing lists to customers daily along with the proof of delivery for Overseas Export customers. Daily coordination with Warehouse team with regards to Scheduling delivery and obtaining confirmation that deliveries have been completed
Handling the transporters invoices after proper verification of Proof of delivery. VAT documentation – Zero VAT invoices -follow up for collection of Exit documents and submission to Finance & Accounts
Coordination with Head Office for staff attendance / staff leave processing / office stationery / Staff Overseas Official tours – from proposal stage to getting the HO approvals for Sales team members to travel
Forwarding to customers and collection of Balance confirmation for Credit customers every month in Co ordination with the Finance & Accounts department. Customer parts claims handling follow up with sourcing team for obtaining credit notes from suppliers
Required skills to be successful:
Computer skills: Microsoft Office 
Communication: Ability to communicate effectively with customers and company personnel
Relationship building: Needs to have the ability to build and maintain friendly, warm relationships with customers.
Must have cross-cultural sensitivity
About the team:
Working in a fast-paced and diverse environment. Reporting directly to the Parts Manager. 
What equips you for the role:
Diploma in any discipline 
Understanding of automotive industry