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Travel Administration

Company Name: Marc Ellis Consulting
Employment Type:Full Time
Location: Dubai
Experience: 2-5 years
Degree: Bachelor
Gender:Any
Age:Any  
Nationality: Any
Salary:Unspecified
No. Of Vacancies:1
Job Description:
Summary/Objective:
A travel administrator arranges, manages, and coordinates all aspects of business travel to meet the specific needs of employers, employees, and clientele within an organization.
 
Key Accountabilities:
Establishing the traveling needs of the employee and clients
Followed administration, company procedures, account guidelines, and customer service standards in all areas of travel coordination
Assist to set budgets, monitoring spending, and other expenses
Research and books flights, ground transportation, and hotel accommodations, and provides travelers with directions and destination information
Communicate travel arrangements, provide solutions to travel-related problems
Coordinating employee and client schedules with business deadlines
Reviewed vendor invoices and corporate card summary billing according to department procedures
Creates detailed itineraries using programs such as Microsoft Word, Excel, and Outlook to meet employer-specific budgets and deadlines
Research travel procedure and destination information on the Internet, create and maintain relevant files and databases, and stay in constant communication with employees, customers, and venues.
Prepare the Expense reports
Creating budgets and coordinating complex schedules as required
Process and manage all phases of travel advances including auditing and reconciliation and payment
Assist company administration submit and reconciling expenses
Assist the administration manager to develop and update administrative systems to make them more efficient
Assists evaluate vendors
Assist administration manager to deliver necessary policies, handling daily tasks as assigned
 
Education/ Qualifications:
Associate’s or bachelor’s degree in business or a related field
Work Experience:
Professional experience in the travel industry needed or preferred

Behavioral Competencies:
Highly organized
Attention to detail
A team player
Good interpersonal skills
Be able to handle the pop-up task
Be able to be on-call during off-work hours
Be able to work under pressure to resolve unexpected and unanticipated requirements
Be able to handle multitask at the same time
 
Technical Skills:
Control Travel budgets
Schedule coordination skills
Travel arrangements skills
Meeting coordination skills
Researching, and data and business management skills