|Company Name:||Royal Hospital|
|Employment Type:||Full Time|
|No. Of Vacancies:||1|
Performs a wide variety of complex responsible secretarial/clerical, and office functions in support of a department.
Duties & Responsibilities:
Performs highly responsible secretarial/clerical, and office functions; assists in arranging and coordinating department activities.
Establishes and maintains records, filing systems, and logs;
Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes in the absence of the Quality Coordinator
Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office equipment in the course of assigned functions
Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs
Types, edits, and distributes a variety of correspondence, forms, and policies and procedures
Participating effectively in Implementing & Follow up of Q.I. Plan Activities.
Communicates appropriate information from studies and data sources to the Head of the Department
Assist the HOD in maintaining all necessary records pertinent to the JCI process.
Assist in Facilitating JCIA meetings.
Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents.
Performs miscellaneous related duties as requested by the HOD.
Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements
Work accordance with the documented OSH procedures and instructions, specific responsibilities
Be familiar with emergency and evacuation procedures
Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports
Comply with Waste management procedures and policies
Attend applicable OSH/Infection control training programs, mock drills and awareness programs
Use of appropriate personal protective equipment and safety systems.
To develop, monitor and support implementation of the hospital OSHMS in line with HAAD Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements.
Support to develop objectives and monitor achievement of objectives and compliance with HAAD Health Sector OSHMS requirements across all departments.
To report and provide guidance to the entity OSH Committee, the Prevention and Control of Infection and the Quality Improvement and Patient Safety Committee in developing programs and policies for implementing and monitoring applicable OSHMS and Infection Control and Patient Safety standards.
To conduct or participate in incident and outbreak investigations as applicable.
Qualification, Licensure, Education, Experience, Special Skills:
Graduate of a Secretarial Course or its equivalent
Six months or more in healthcare set up
Excellent command of oral and written English. Arabic language is desirable but not essential.
Responsibility for own continued professional growth beyond minimum preparation.
Must be well versed with Word and Excel.