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Office & Admin Assistant

Company Name: Al-Zahrawi Medical Supplies Est
Employment Type:Full Time
Location: Dubai
Experience: 2-5 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
The Office & Admin Assistant is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff.

Office Coordination Assistance:
• Preparing coffee and tea for staff & visitors .
• Forwarding emails to concerned department coordinator for updating product delivery schedule.
• Managing and sorting incoming mail, faxes, and courier deliveries for distribution.
• H andling courier and other services to run office smoothly.
• Answering incoming telephone calls, determining purpose of calls, and forwarding calls to appropriate personnel or department in absence of the office administrator.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
• Monitoring cleanliness of office equipment and furniture.
• Maintaining international phone call logs.
• Maintaining electronic access device for entry and exit.
• Maintaining conference or meeting room schedule program.
• Arranging birthday or party meeting snacks and juices.
• Supporting with IT department to ensure all connections running fine.

Office Documents Assistance:
• Assisting all departments in photocopying & scanning of documents.
• Arranging faxed documents.
• Maintaining  all customer contract copies.
• Maintaining record for all outgoing and incoming documents.
• Maintaining and filing of office files and documents.
• Arranging all documents for Signature for UAE and tracking of the documents.

Office Supplies Assistance:
• Purchasing, receiving, and storing the office supplies ensuring that basic supplies are always available.
Must have a Bachelor’s degree 
      Must be based in the UAE and willing to move to company visa