Office & Admin Assistant
| Company Name: | Al-Zahrawi Medical Supplies Est |
| Employment Type: | Full Time |
| Location: | Dubai |
| Experience: | 2-5 years |
| Degree: | Bachelor |
| Gender: | Any |
| Age: | Any |
| Nationality: | Any |
| Salary: | Unspecified |
| No. Of Vacancies: | 1 |
| Job Description: |
| The Office & Admin Assistant is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff. Office Coordination Assistance: • Preparing coffee and tea for staff & visitors . • Forwarding emails to concerned department coordinator for updating product delivery schedule. • Managing and sorting incoming mail, faxes, and courier deliveries for distribution. • H andling courier and other services to run office smoothly. • Answering incoming telephone calls, determining purpose of calls, and forwarding calls to appropriate personnel or department in absence of the office administrator. • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems. • Monitoring cleanliness of office equipment and furniture. • Maintaining international phone call logs. • Maintaining electronic access device for entry and exit. • Maintaining conference or meeting room schedule program. • Arranging birthday or party meeting snacks and juices. • Supporting with IT department to ensure all connections running fine. Office Documents Assistance: • Assisting all departments in photocopying & scanning of documents. • Arranging faxed documents. • Maintaining all customer contract copies. • Maintaining record for all outgoing and incoming documents. • Maintaining and filing of office files and documents. • Arranging all documents for Signature for UAE and tracking of the documents. Office Supplies Assistance: • Purchasing, receiving, and storing the office supplies ensuring that basic supplies are always available. Requirements: Must have a Bachelor’s degree Must be based in the UAE and willing to move to company visa |
