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L&D Administrator

Company Name: Al Futtaim Private Company LLC
Employment Type:Full Time
Location: Dubai
Experience: 2+ years
Degree: Bachelor
Gender:Any
Age:Any  
Nationality: Any
Salary:Unspecified
No. Of Vacancies:1
Job Description:
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

About the Role
We are seeking a highly capable and motivated L&D Administrator to be responsible for the efficient functioning of Al Futtaim Automotive Talent Centre including all aspects of the training/meetings logistics, site events, office systems, suppliers, and customers by ensuring the daily tasks are thoroughly performed.
 
Job Summary
The L&D Administrator will be responsible to manage all communications of the Talent Centre, liaising with participants and facilitators, the training delivery/calendar, booking of the venue, collecting attendance, and validating training records to be uploaded in LMS. Additionally, learning material deployment and reporting on the learning/certification progress are a major part of this role.
 
Job Duties
Provide general administrative support to the Talent Centre and L&D team, such as preparing correspondence, minutes, forms, monthly training reports and other documents
Manage all administrative processes supporting employees training enrolment and maintaining up-to-date database
Arrange and manage internal and regional training events administration end-to-end, including accommodation booking, catering, room booking, and travel as required
Act as focal point and manage the training calendar of the Talent Centre liaising with facilitators/ participants to align their availability for trainings, workshops and events
Liaise contracts with vendors, creating and following up on purchase orders, ensuring timely approval
Oversee and manage purchase orders, ensuring timely approval, goods receipting and tracking
Ensure feedback collection mechanisms of all activities are deployed in a timely manner
Prepare weekly, monthly, quarterly, and ad-hoc reports
Ensure functioning of the facility and rise timely requests when maintenance, repairs and interventions are required
Deploy, test, and assign learning solutions on SuccessFactors LMS
 
About the Requirements
Bachelor’s Degree in HR preferred
Minimum 2 yrs. experience in administrative role in L&D
Experience working with data, creating reports and dashboards
Exemplary customer service
Computer and Technology literate
Highly proficient and knowledgeable in MS Office applications; Excel, Word, PowerPoint 
Excellent presentation skills (written and verbal English)
Strong Analytical skills
Finance qualification is an advantage
SAP experience is an advantage