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Company Secretarial Assistant

Company Name: Petrofac
Employment Type:Full Time
Location: Sharjah
Experience: 2-5 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Petrofac is currently looking to recruit a Company Secretarial Assistant on a permanent basis based in Sharjah, UAE.
What we do
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility, they need.
Equal Opportunities
We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
Petrofac is striving to develop a diverse and inclusive culture where everyone can contribute. We encourage everyone to apply, especially those individuals who form part of underrepresented groups. Applications are also welcome from candidates who want to discuss flexible working or job-sharing requests.
Main purpose of role:
To provide a full generalist service as a member of the Secretariat team.  Working in a varied environment, covering all aspects of the administration support required by the Secretariat function. In addition, with assistance from senior colleagues, the role will provide company secretarial support to Group functions in matters relating to compliance with company law, company secretarial practice and corporate governance (including maintenance of statutory records).  Provision of assistance on Group projects, as required, and assisting in researching legislative, regulatory and governance matters on an ad hoc basis.

Key Duties & Accountabilities:
Responsibilities will include:
Secretariat services
Provide assistance with regard to the secretarial administration of subsidiaries, including tasks relating to statutory data within directors’ and financial statements
Provide assistance to colleagues on matters such as changes to, and information relating to, subsidiary company articles, corporate governance and statutory audits 
Provide assistance with the issuance and renewals of Power of Attorneys for subsidiary entities
Organise notarisations and legalisations, as required when dealing with the issuance and renewals of Power of Attorneys, Parent Company Guarantees, and other statutory documents, as required
Working with other members of Company Secretariat, create and maintain statutory registers and ensure all statutory registers are updated within Diligent Entities and relevant filings are completed on time, in compliance with relevant Companies Acts and local jurisdictions   
Provision of support to entity rationalisation project(s)
Provision of support in the compilation and maintenance of the Group structure chart and managing the corporate database
Provide support to other functions, such as Group Treasury, Group Legal, Group Finance, as required, in relation to company secretarial matters
Undertake various Company Secretarial projects as part of the team, including the provision of assistance to the Head of Secretariat on PLC corporate matters, when required
Knowledge & Qualifications:
Prior experience of working within a corporate environment advantageous
Diligent Entities (Blueprint OneWorld) knowledge, essential

Excellent teamwork skills – required to work closely with members of Secretariat team as well as other related departments across the Group
Strong administration and organisational skills and excellent attention to detail
Proven forward planning skills and the ability to work in a fast-moving environment
Ability to prioritise workload and manage deadlines
Ability to build relationships at all levels, demonstrating confidence in dealing with senior executives
Excellent interpersonal, written and verbal communication skills with the ability to communicate both at differing levels and between different cultures whilst maintaining confidentiality and professionalism
Ability to share best practice, improve service, reduce administration and provide mutual support across the Group.
Possess a flexible and motivated approach with the ability to contribute to teamwork
Reliable, self-motivated and proactive
Interested in expanding knowledge of the wider frameworks of corporate governance
Competent in Microsoft Word, Excel and PowerPoint
Prior experience of working within a corporate (listed) environment (preferred)