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Buying Coordinator

Company Name: Shoemart Concept
Employment Type:Full Time
Location: Dubai
Experience: 2-5 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Position Objective
Responsible for assisting the buying team in all day-to-day operations in order to ensure all administration connected to the critical path is carried out in a timely manner. 
Key Accountabilities
Sample Management
Manage samples requested for approval are received in time, in order to ensure the critical path is kept into a timely manner and no delays occur to order production.
Manage process such as courier receipt, signing and opening all samples, tidying away of all samples, removal of boxes to storage at end of season, in order to ensure safe and efficient working practices so that buyer can deal with all samples in timely manner
Liaise with brands and licensees on product approvals, in order to ensure no styles, go into production which have not been fully approved.
Liaise with buying team and QC team, in order to ensure all confirmation samples, receive comments within 48 hours to keep to critical path and minimize production delays.
Supplier Management 
Confirm & verify timely receipt of all proforma invoices from suppliers against the buy plan, in order to highlight any discrepancies in cost or shipment dates. 
Follow up on agreed shipment dates, making sure of timely dispatch of goods from supplier and to track receipts internally, in order to ensure all stock arrives on time to deliver the stock and sales plan. 
Create new suppliers in system on head of buying’s instruction and process through to completion additionally assist new suppliers with onboarding of Shoemart requirements in order to ensure compliance.
Update and maintain shipment tracker to provide visibility of goods and highlight any issues or delays to the buyer which could affect sales.
Order Management
Match invoices with buyer’s orders and ensure any discrepancies against the order and proforma are duly addressed, in order to ensure queries are escalated to all stakeholders.
Prioritize the handover of orders to the respective department and monitor status of order production and assist in identifying priorities in order to ensure the contracts are available to the suppliers to meet the shipment dates.
Compile orders received from respective department in order to ensure sign off from buying and finance is obtained.
Direct soft copies of orders to suppliers and document hard copies at department, follow up with barcode files and approve all orders via ORMS in order to ensure no production delays occur.
Responsible for the end to end management of PLM (product lifestyle management) in order to ensure the system is managed effectively as well as to provide visibility of all activity linked to a product /order.  
Product Performance  
Prepare sell off reports with pictures as requested by season, in order to highlight best and worst selling styles to assist with future range development.
Assist the buying team in analyzing basic sales data for future range learnings, prepare data in excel spreadsheets and maintain shared files, in order to ensure common information is updated and available to all team members.