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Business Support Manager

Company Name: NYU Abu Dhabi
Employment Type:Full Time
Location: Abu Dhabi
Experience: 5+ years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Position Summary
UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Business Support Manager reporting to the Associate Director, startAD.
The Business Support Manager will oversee startADs operations to help keep the department running smoothly. Duties will include analyzing business performance, managing budgets, and ensuring that staff performance aligns with startADs goals and NYUADs Policies.
The Business Support Manager will assist in implementation of policies and support the Associate Director with the production of documents, reports and presentations. They will lead and assist with booking of events, travel and where appropriate record minutes and capture key actions for the team. Duties will be wide ranging and therefore will need a highly organized individual to support the team.
Key Responsibilities:
Finance & Business
To ensure that startAD makes best use of their financial resources by developing, reviewing and implementing financial policies and practices, including all aspects of financial planning and management, income generation, audit and control
Operate, maintain and develop the financial procedures and systems of startAD
In partnership with the Assistant and Associate Director, manage startADs budget and ensure it is balanced, realistic, and represents an effective use of funds
Plan, monitor and reconcile budgets to ensure achievement of best value
Identify and inform the Associate and Managing Director of the causes of significant variance and take prompt corrective action
Propose revisions to the budget if necessary, in response to significant or unforeseen developments
Forecast and plan future years’ budgets, based on the departments estimated funding and trends in expenditure, to enable the Associate and Managing Director to make strategic, long-term decisions
To ensure that department accounts are accurately kept and prepare monthly reports
Monitor the effectiveness and implementation of agreements with providers
Staffing & Human Resource Management
Advise on HR matters including, training, appraisal and conditions of service, to ensure that staff are dealt with consistently and fairly, in line with NYUADs policy
Manage recruitment process for all staff and maintain confidential and up to date staff records
Management of team vacation requests, reviewing requests as per business needs.
Ensure efficient operation of all HR procedures relating to staff
In partnership with the Associate Director, ensure that recruitment, appraisal, disciplinary and grievance policies are compliant, seeking advice from the external HR provider
Participate in training and other learning activities and performance development as required
Recognize own strengths and areas of expertise and use these to advise and support others
Administration Management
Manage the whole department administrative function and lead all staff to achieve optimum efficiency
Establish and use effective methods to review and improve operation systems
Design, manage and maintain administrative systems that deliver outcomes based on the department’s aims and goals and link processes that interact across the department to form complete systems. Act a source of expertise and support to all staff on issues of systems development
Direct administrative staff to ensure efficient and effective running of the general office
Attend senior leadership meetings to present when required
Oversee and support the Administration Assistant in booking travel for startAD team members through delegation on Concur travel booking system Manage and organize travel for guest speakers from outside of NYUAD who are attending events as guest speakers organized by startAD
Work closely with and coordinate with other departments on campus to spread awareness of startAD offerings and programs
Attend events when appropriate and assigned

Required Education:
Degree in Finance/Business Management or Equivalent
Required Experience:
5 year minimum experience in business support role and/or in office management role
Ability to evaluate, appraise, cost, and consider business risks
Strong skills in working with people and human resource management
Ability to support opportunities on business development
Ability to deliver presentations
Ability to handle sensitive business information
Exceptional verbal and written skills
Strong problem solving skills
Strong organizational skills with the ability to manage and prioritize multiple tasks while sticking to deadlines
Candidate should be creative and expert in finding data, identifying the sources of information, and acquiring the information when assigned research tasks
Proficiency in Microsoft Office and cloud based word processing applications