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Business Support Assistant

Company Name: WFP
Employment Type:Full Time
Location: Sharjah
Experience: 2-5 years
Degree: High School
Gender:Any
Age:Any  
Nationality: Any
Salary:Starting from AED 8,666.40 per month
No. Of Vacancies:1
Job Description:
JOB PURPOSE
To deliver a range of routine business support tasks, to ensure that staff are effectively supported. 

Job Title: Business Support Assistant (RASO)
 
Level: SC 3
 
Salary: Starting from AED 8,666.40 per month (inclusive of pension), plus medical insurance and other entitlements. 

Duration of Employment: 12 months with possibility of extension

Under the supervision and direction of the Regional Aviation Safety Officer, based in Sharjah-UAE, the incumbent shall have the following duties and responsibilities:

KEY ACCOUNTABILITIES (not all-inclusive)
Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to other clients.
Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff.
Support the team in the organization and preparing artwork for ASU facilitated trainings, conferences and workshops for WFP staff an external attendee worldwide.
Undertake standard data entry tasks within ECCAIRS when requested in accordance with defined work instructions, to ensure information is organized and readily available for the team.
Support archiving occurrences actual reports within ECCAIRS.
Support the team achieve its computer-based training objective by supporting the design, development, implementation phases and tracking learner’s attendance.
Support the learners and respond to their inquiries and trouble shooting in a timely manner.
Perform other related duties as assigned.

STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Three or more years of experience in general administrative work.

Knowledge & Skills:
• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.

Language: Fluency in both oral and written communication in English language.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
 Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
 Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
 Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
 Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
 Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
 Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
 Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
 Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
 Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership
Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
 Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
 Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
 Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

TERMS AND CONDITIONS
The United Nations World Food Programme is an equal opportunity employer. Qualified female candidates and UAE Nationals are strongly encouraged to apply.
Only those candidates shortlisted will be notified.