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Bid Coordinator

Company Name: AECOM
Employment Type:Full Time
Location: Dubai
Experience: 4+ years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
AECOM Dubai are looking for a resourceful Bid Coordinator who has some experience of bidding work to join our growing team. Our ideal candidate will be a self-starter with an eye for detail and a desire to progress.
You will generally support the Bid Director and Bid Manager leading the bid, having read and understood the client requirements. You will devise draft bid programmes, coordinate inputs from subject matter experts and track progress against tasks and individuals for reporting to the Bid Manager. You will work collaboratively with technical and operational colleagues and leaders, as well as work winners in other parts of the company. Your role will cover the full procurement lifecycle, including expressions of interest (EOIs), prequalification questionnaires (PQQs), proposal preparation and post-tender clarifications. .
You should be capable of successfully leading tasks such as completing EOI and PQQ forms. As well as supporting bids, your role requires proactive engagement in ad hoc tasks around general bidding best practice, including but not limited to: driving bid knowledge management through the breakdown of bids into a bid library; collaboration with the knowledge team to log model responses and useful information; collaboration with graphic designers to support requirements for simple graphics; and supporting the leadership team to develop processes, tools and guides around bidding including fee building.
The successful candidate will be a self-motivated, professional individual who is proactive, collaborative and efficient. A keen eye for detail and the ability to multi-task are key. You will work effectively in a challenging and dynamic environment, working to tight timescales and completing tasks on time and to the expected high standard. Your approach and behaviors will reflect a professional, experienced team with calm authority – building credibility and long-term relationships through your day-to-day actions.

Job responsibilities
Review requests for proposal (RFP) and other related documents
Support in gathering proposal information to create winning responses
Review existing content where relevant and provide the Bid Manager with relevant information
Prepare templates, CVs, case studies and occasionally storyboards; chase content contributors as required
Coordinate the preparation of identified expression of interests, pre-qualification questionnaires, proposals and post tender clarifications
Ensure a winning, compliant, error-free document arrives with the client in the correct format, meeting the deadline
Preparation of non-technical content including company information, certificated, statutory declarations, insurances.
Formatting of proposal documents including tables, graphs, images and brand compliance
Review/edit of proposal documents including editing, grammar and spelling prior to being submitted.
Use lessons learned and feedback to improve future bids.
Break down submitted bids for a library of pre-written proposal content, where required
Assist in the preparation of presentations for specific pursuits
Identify and share lessons learned as inputs to the continuous improvement of the bidding process and tools
Supports the team in ad hoc activities to develop our bidding excellence
Proactively identifies improvement areas in our activities and shares these with the Bid Managers, working to resolve and improve issues as directed
Coordinates and manages of the bid tracker, including the latest status of all upcoming and ongoing bids

Minimum Requirements
Minimum 4 years of experience in bid preparation
Bid, tender and marketing support exposure, within a professional services firm
A drive to learn and a proactive collaborate attitude
Strong attention to detail with excellent verbal and written communication
Time management and organisational skills; ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
Brand awareness / corporate identity; implement style guides, visuals and templates for high quality proposals
Client focused (both internal and external clients).
Intermediate skills in Microsoft applications: Word, PowerPoint, Excel and Outlook
Proficiency in Adobe Acrobat
Exposure to Adobe Creative Suite: InDesign, Illustrator and Photoshop

Preferred Qualifications
Bachelor’s or Master’s Degree in business or finance fields
Microsoft Word, Excel and PowerPoint
Working knowledge of Adobe InDesign
Foundation-level APMP certification (desired)

What We Offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.