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Administrative Officer-Government Communication Department

Company Name: Zayed University
Employment Type:Full Time
Location: Dubai
Experience: 2+ years
Degree: Bachelor
Gender:Any
Age:Any  
Nationality: Any
Salary:Unspecified
No. Of Vacancies:1
Job Description:
The Opportunity 
Government Communications Department is looking for an incumbent to perform a variety of operational and administrative tasks to support and coordinate the communications of the Government Communications Department with both internal and external clients. The incumbent must work effectively as a team player to ensure that the Department achieves Zayed University’s goals and objectives through its broad spectrum of publications and web media marketing projects. 
 
The Responsibilities
• Coordinate and support the Editor on projects related to on-campus sign and branding systems through coordination and follow ups for both in Abu Dhabi & Dubai.
• Actively support and work on-site when the department is involved in special off-campus events, such as exhibitions/ conferences, etc…
• Coordinate and follow up with vendors for the exhibition on print and installation projects as needed.
• Coordinate and follow up on the all department’s Payment Requisitions with Finance department to ensure completing payments. 
• Coordinate and follow up with procurement department to ensure quotations from suppliers are provided on time, and approvals are granted for the events and exhibitions.
• Update “Inside ZU” and any other internal communication channels as directed.
• Act as point of contact and follow up with internal and external stakeholder to ensure an efficient workflow on specific projects.
• Maintain and update the GCD job list and follow up with the team members.
• Supports with projects undertaken by other members of the department and actively participate in departmental meetings, events, campaigns and professional development.
• Organizes and schedules meetings and appointments, notifies attendees of location and time.
• Coordinates room bookings, equipment and catering for the events.  
• Other general day-to-day activities as required.
 
The Requirements:
• Should possess a minimum of 2 years administrative experience and a Bachelor’s degree in a relevant field from an accredited institution or an equivalent combination of education, skill or experience.
• High degree of computer competency using email, Office (Word, Excel and Power point), web-based tools.
• Native language ability in Arabic & English with excellent business writing, proof reading and editing skills. 
 
Desired & Preferred Requirements:
• Experience working in an academic environment
• Ability to travel between Abu Dhabi & Dubai.
• Familiarity in dealing with male students.  
• Flexibility with work timings.