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Administrative Assistant

Company Name: Al Futtaim Private Company LLC
Employment Type:Full Time
Location: Dubai
Experience: 5+ years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Overview of the role
Manage assigned IT spend categories of annual spend in line with the guidelines in the Policy, Co-ordinate with the UAE based and International Business Units, with their Business Finance & with Corporate Shared Services, Handle Procure 2 Pay operations on SAP/ Ariba for self-owned categories and on behalf of assigned team colleagues, Source and Develop new vendors, Manage assigned vendor relationships, Conduct Spend analysis, Conduct sourcing of IT projects consisting of software, hardware and maintenance.
What you will do
Deliver Cost efficiency & more value for money
Negotiate overall savings in the range of 5%-10%, negotiate on non-financial parameters such as Payment Terms, Warranty etc.
Ensure to adhere the procurement process inline to Procurement policy
Ensure RFQ/RFP is floated to all prequalified vendors
Ensure the same information is communicated to all vendors equally to ensure fair competition.
Ensure products and services are purchased in most cost and time efficient manner.
Effectively evaluates commercial proposal
Evaluate and analysis suppliers, vendors commercial proposal by using effective methods of price comparison
Support with the technical evaluation process of acceptable bids.
Effectively supports with the preparation of award recommendations for suppliers with coordination of Business units.
Source new and manage competitive vendors
Create and maintain good relationships with the vendors/ supplies.
Ensure minimum number of quotations received per project in line with procurement policy.
Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
A periodic market research is done to stay abreast on new products, equipment and services emerging in the market.
Ensure Operational efficiency
Time taken to approve PR/ PO in the system
Overall turn around time to close a purchasing request.
Cataloguing of repeated spends
Effective internal customer relationship management
Timely & professional communication with the team & business peers
Gather spend analysis data, display in visualization dashboard. Set benchmarks for continuous improvement
Timely generation/updation of management report(s)
Work with team members and procurement manager to complete responsibilities as needed.Work with team members and procurement manager to complete duties as needed.
Required skills to be successful
Minimum 5 years’ experience in IT related Procurement/ Administration/ Finance
Previous hands-on experience in dealing with vendors (quotations, payments, reconciliations)
Knowledge of handing procurement operations on ERP and/or a P2P platform is desirable
Proficient in use of MS Office Applications (Words, Excel, PowerPoint)
Software and Hardware Procurement
Strong data analysis skills with ability to derive logical conclusions.
About the team
The role will report to the Process and Compliance Specialist and will be based in Dubai Festival City.
What equips you for the role
Full time Bachelor’s Degree or equivalent
Any Procurement or Finance Certification is an added value