Administrative Assistant
| Company Name: | Al Futtaim Private Company LLC |
| Employment Type: | Full Time |
| Location: | Dubai |
| Experience: | 5+ years |
| Degree: | Bachelor |
| Gender: | Any |
| Age: | Any |
| Nationality: | Any |
| Salary: | Unspecified |
| No. Of Vacancies: | 1 |
| Job Description: |
| Overview of the role Manage assigned IT spend categories of annual spend in line with the guidelines in the Policy, Co-ordinate with the UAE based and International Business Units, with their Business Finance & with Corporate Shared Services, Handle Procure 2 Pay operations on SAP/ Ariba for self-owned categories and on behalf of assigned team colleagues, Source and Develop new vendors, Manage assigned vendor relationships, Conduct Spend analysis, Conduct sourcing of IT projects consisting of software, hardware and maintenance. What you will do Deliver Cost efficiency & more value for money Negotiate overall savings in the range of 5%-10%, negotiate on non-financial parameters such as Payment Terms, Warranty etc. Ensure to adhere the procurement process inline to Procurement policy Ensure RFQ/RFP is floated to all prequalified vendors Ensure the same information is communicated to all vendors equally to ensure fair competition. Ensure products and services are purchased in most cost and time efficient manner. Effectively evaluates commercial proposal Evaluate and analysis suppliers, vendors commercial proposal by using effective methods of price comparison Support with the technical evaluation process of acceptable bids. Effectively supports with the preparation of award recommendations for suppliers with coordination of Business units. Source new and manage competitive vendors Create and maintain good relationships with the vendors/ supplies. Ensure minimum number of quotations received per project in line with procurement policy. Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development. A periodic market research is done to stay abreast on new products, equipment and services emerging in the market. Ensure Operational efficiency Time taken to approve PR/ PO in the system Overall turn around time to close a purchasing request. Cataloguing of repeated spends Effective internal customer relationship management Timely & professional communication with the team & business peers Reporting Gather spend analysis data, display in visualization dashboard. Set benchmarks for continuous improvement Timely generation/updation of management report(s) Work with team members and procurement manager to complete responsibilities as needed.Work with team members and procurement manager to complete duties as needed. Required skills to be successful Minimum 5 years’ experience in IT related Procurement/ Administration/ Finance Previous hands-on experience in dealing with vendors (quotations, payments, reconciliations) Knowledge of handing procurement operations on ERP and/or a P2P platform is desirable Proficient in use of MS Office Applications (Words, Excel, PowerPoint) Software and Hardware Procurement Strong data analysis skills with ability to derive logical conclusions. About the team The role will report to the Process and Compliance Specialist and will be based in Dubai Festival City. What equips you for the role Full time Bachelor’s Degree or equivalent Any Procurement or Finance Certification is an added value |
