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Administrative Assistant

Company Name: NOMAC
Employment Type:Full Time
Location: Dubai
Experience: 2-3 years
Degree: High School
Gender:Any
Age:Any  
Nationality: UAE Nationals Only
Salary:Unspecified
No. Of Vacancies:1
Job Description:
In Line with our Emiratization strategy, NOMAC Maintenance Energy Services (NMES) is looking to hire Emirati talents aspiring to develop and grow their career within the power industry. Working with global, diverse, and inclusive teams, we aim to guide and support you to unleash your skillset, explore your passion and make a positive impact beyond your role.
The Administrative Assistant will be responsible to support the day-to-day HR & Admin activities and NMES office management such as but not limited to :
Handling Reception and Courier, manage the office requirements, preparing Arabic letters.
Handling Petty Cash.
Verification of Invoices
Providing Admin support to Finance, IT and Management whenever required.
Reporting line
The Administrative Assistant will report to the Director People & Culture.

Key Accountabilities
Provide administrative support to ensure efficient operation
Support HR & Admin, Finance & IT Department with day to day operations.
Coordinate and ensure provision of all office services covering stationery, office equipment, furniture and ensure efficient and quality service is provided.
Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items
Handle company petty cash
Review and verify all receipts and invoices and obtain required approvals for processing of payments.
Handle courier of the office and ensure delivery of documents on time.
Answer phone calls, schedule meetings and support visitors when necessary.
Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
Handle additional administrative tasks whenever requested.
Coordinate employees leave forms to be filled, signed, and shared with HR and PCM (Field Team)
Manage Cleaners schedule

QUALIFICATIONS, EXPERIENCE, & SKILLS:
High school diploma or equivalent education required.
Minimum Experience
2-3 years of administrative assistant experience
Technology
Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat
Skills:
Written and verbal Communication Skills
Coordination and collaboration (Team Player)
Time Management & Prioritization of tasks
Microsoft Office Skills
Inventory Control