HomeUAEAbu DhabiAcademic Reviews Coordinator

Academic Reviews Coordinator

Company Name: New York University
Employment Type:Full Time
Location: Abu Dhabi
Experience: 3+ years
Degree: Bachelor
Gender:Any
Age:Any  
Nationality: Any
Salary:Unspecified
No. Of Vacancies:1
Job Description:
Position Summary
UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Academic Reviews Coordinator reporting to the Director, Office of Academic Appointments.
 
This role provides administrative support to the office of Academic Appointments. Under the direction of the Director of Academic Appointments this position provides coordination and administrative support for the following programs; Academic Reviews for Promotion & Tenure, Third Year, Continuing Contract Faculty and Academic Staff. Additionally, this role
coordinates the Annual Faculty Activity Reporting process, Visiting Scholar Appointments and Faculty Leave. This position provides record management and tracking of all approval requests between the NYUAD Provost Office and the NYU Provost Office.
 
Key Responsibilities:
Promotion & Tenure
Coordinate the collection and sharing of dockets and other records relating to the promotion & tenure program
Maintain and update Interfolio system and share cases with appropriate people
Assist in the scheduling of meetings including room bookings, catering and AV requirement
Coordinate the scheduling of travel arrangements for committee members
Ensure the promotion & tenure letters and files are complete
Prepare and coordinate approvals of promotion & tenure outcome decision memos & letters
Ensure the academic appointment records in Workday are correctly updated following the completion of the cycle and for any amendments to dates made
Academic Reviews
Coordinate the collection and sharing of dockets and other records relating to the promotion and renewal of Continuing Contract Faculty and Academic Staff
Maintain and update Interfolio system and share cases with appropriate people
Assist in the scheduling and coordination of faculty and administration workshops related to the annual academic review cycle. Ensure the academic review letters and files are complete
Ensure the academic appointment records in Workday are correctly updated following the completion of the cycle and for any amendments to dates made throughout the year through reporting and review of workday appointment records
Annual Faculty Activity Reporting
Coordinate the communication of the annual faculty activity reporting process
Ensure deadlines are met by coordinating follow-ups and reporting back to stakeholders on the completion of the process
Collate and share results of submitted records with stakeholders
Faculty Leave
Coordinate annual faculty leave communications from the provost office
Review and collate forms received
Coordinate approval process
Enter records into workday
Prepare and review leave reporting to stakeholders to inform processes such as
Academic Hiring Plan
Requests to NYU Office of the Provost and NYUAD Provost
Collect and collate requests from academic appointments partners for review and approval of the Director of Academic Appointments and submission to NYUAD and NYU Provost Office such as tenure clock delay requests and lateral hires requests
Track requests and ensure timelines are met and records are complete
Provide additional support to the Director, Office of Academic Appointments as required

Qualifications
Required Education:
Bachelors Degree and/or equivalent experience
 
Required Experience:
Excellent oral and written skills
The ability to work flexibly, prioritizing and handling multiple challenging tasks and ensuring to meet deadlines
Great attention to detail
Excellent people skills
Maintaining faculty confidence by keeping information confidential
 
Preferred Experience:
3+ years of experience in equivalent positions preferably with a U.A.E based University, Education Institution or any international private organization
Interpersonal skills, verbal and writing communication skills, Microsoft Office skills, time management, travel, logistics & Knowledge of Arabic Language