Team Assistant – Siemens Advanta Middle East Office
| Company Name: | Siemens Advanta |
| Employment Type: | Full Time |
| Location: | Abu Dhabi |
| Experience: | 2-5 years |
| Degree: | Bachelor |
| Gender: | Any |
| Age: | Any |
| Nationality: | Any |
| Salary: | Unspecified |
| No. Of Vacancies: | 1 |
| Job Description: |
| About Siemens and Siemens Advanta: Siemens’ history in the Middle East spans over more than 170 years. During that time, the company established a strong regional footprint, enabling leading industrial and municipality player to effectively harness digital technologies along their production and city/ country management activities. Siemens Advanta is the global management consulting and solution unit of Siemens. We help our clients to navigate through their unique digitalization journey from strategy to operations by combining deep industry expertise with business and digital proficiency, going beyond classical consulting, enabled by an experienced team of 500+ consultants and over 7,500 solution engineers working hands-on and often tightly integrated with the thousands of highly skilled experts at Siemens. Advanta has established offices across all Europe, US, China, India and the Middle East (Abu Dhabi and Dubai). The Mission: The Team Assistant owns, proactively drives, and further develops the execution of all administrative activities required to smoothly and efficiently run and further grow our regional office. What are my responsibilities? Team Recruiting and Onboarding · Coordinate recruiting/ interviewing process for candidates in collaboration with Siemens’ local talent acquisition, incl. interview tracker, case study repository, and evaluation consolidation. · Manage and proactively enhance onboarding process of new team members to ensure a smooth joining experience, incl. order of required HW/SW, maintaining of onboarding guide, and frequent follow-ups during initial months to gather feedback and to provide support. · Team Management · Lead visa coordination (business travel/ residency) as per Siemens corporate policies for local Advanta team, incl. maintaining internal records on granted visas and respective validity. Proactively trigger required renewals in coordination with ext. agencies, internal functions, and individual team members. · Maintain autonomously training schedule of the local team in close collaboration with Advanta People Development (located in Munich) and local Advanta leadership and ensure all team members are enrolled in required as well as additionally identified training programs. · Maintain team staffing log, incl. tool update/ management as guided by the (Associate) Partners through close collaboration with global staffing team. This includes participation in weekly staffing calls incl. necessary follow-ups. · Provide administrative team support where needed, e.g., e-form letter requests, ordering of stationery, and room bookings, project feedback management, expense review, and contribute to the local office development by supporting hands-on on daily requirements, as needed, beyond the outlined specification. · Supplier Registration · Lead the registration process of Advanta as a supplier to local clients, maintain Advanta relevant tender portal database, and frequently scan major portals to identify newly published tenders and business opportunities. · Marketing and Business Development · Identify conferences, exhibitions, other major events where Advanta team members should participate, and coordinate enrollment. What do I need to excel in this role? · Willingness to support larger team very hands-on, ready to “go the extra mile” to achieve the intended goals. · Very well-developed team player working style. Siemens Advanta, especially in the Middle East, is a relatively new, but fast-growing team. A successful integration and fun at work requires self-motivation, entrepreneurial passion, and a strong “Can-Do” attitude regarding building something new and unconventional. That sometimes also requires availability outside of standard working hours. · Willingness to navigate in ambiguity requiring to creatively think about potential approaches to solutions instead of only following existing standard processes and working tools (Siemens incorporated largely a “self-service” working culture). · Problem solver mindset / think outside the box attitude to get things done professionally and efficiently. · Availability to constantly learn and further develop content- and personality wise. · Fluent in English (writing and verbal); Arabic is strongly preferred. · Excellent MS Office knowledge, in particular Outlook, Excel, Word, and preferably PowerPoint. · Bachelor’s degree or equivalent qualification from reputable university or College. · Preferably work experience in larger Consulting firm or similar organization, e.g., Tech industry. · General knowledge about Siemens and Consulting Services Industry is highly preferred. · Flexibility in terms of working location (home office ideally Dubai) and working hours as needed. Maintain confidentiality of all sensitive or proprietary information. |
