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Receptionist & Admin Assistant

Company Name: Zahrawi Group
Employment Type:Full Time
Location: Dubai
Experience: 1-2 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
JOB BRIEFThe Receptionist & Admin Assistant is accountable for handling all phone calls and maintaining the reception area.
Policies & Procedures:
Adhere to all Zahrawi Policies & Procedures as applicable.
Managing the reception area; welcoming visitors and directing them to the right place.
Attending all incoming telephone calls, determining the purpose, forwarding the call to concerned personnel and sending emails if needed regarding the call
Handling the reception email address, and direct and prioritize tasks received accordingly.
Emailing scanned copies of the cheques and receipt vouchers to finance department.
Hotel Credit Applications, forms and documents that require Zahrawi information filling and signing from the respective approvers
Addressing technical issues to IT department and Supporting IT to ensure all connections are running well in the office
Keeping scanned record of all-important contracts and agreements sent from or received at Abu Dhabi office.
Office inspection multiple times a day focus on clean, organized, maintain functionality, reporting to contracted teams for rectification
Assisting and supervising in the filing and distribution of documents to ensure it is done by the office assistant properly.
Attending all the Events Planning Virtual Meetings and ensuring bringing up creative ideas, following up with the plan and arranging the events in Dubai office
Education: Bachelor’s degree
Additional details: Candidate should be willing to move to Company Visa (when applicable)
Candidate should be based in the UAE
Experience: 1 – 2 years of experience
Job Specific Skills: Reception, Admin