HomeAll JobsJob CategoryAdministrativeReceptionist


Company Name: KEO
Employment Type:Full Time
Location: Dubai
Experience: 5 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Our newest opportunity is for a talented Receptionist to join our award-winning team based in Dubai, UAE. This position is responsible for providing professional, efficient and personable front of house services to all staff and visitors.

We envisage success in this role to include;
Receives and directs incoming calls to appropriate personnel and voicemail.   
Key responsibilities: Welcome and assist all visitors to KEO (core).
Provide switchboard services for internal and external callers (core).
Manage front of house services (core).
Conference room and catering coordination (core).
Transmittal and processing of incoming/outgoing courier, mail and faxes (core).
Taking and passing on messages (core).
Assisting FM&A team with administrative tasks.
Appropriate communication with the wider FM&A team.
Greets and announces visitors. Follows and coordinates security procedures, issuing visitor passes and validating parking where applicable. 
Use of appropriate room IT tools to coordinate conference room bookings and services, ensure rooms are set up and maintained in accordance with standards, coordinate with stakeholders as required.
May perform administrative duties specific to a department such as conducting research, updating databases and general administrative support. 
Coordinates catering for meeting and events. May negotiate pricing and menus.  
Performs general clerical duties associated with distributing office communications, documents, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail.  
Orders office supplies and other common use items for the location.  
Maintains a neat appearance of the reception area, conference rooms, staff and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. 
Maintains records and logs of service requests and tracks status.  
Performs other duties as assigned. 
Deal with ad hoc requests and routine administrative tasks using the appropriate tools, being involved with KEO Kares.
To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5 years work experience as a receptionist or other administrative role partnered with a Diploma or Bachelor degree in Hospitality or other related field.
Candidates based in Dubai with their documents attested and ready to start immediate will be preferred.