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Company Name: Oliver Wyman
Employment Type:Full Time
Location: Dubai
Experience: 3 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.com 

The Opportunity:
The Receptionist role will provide full administrative support to the business team and maintain office services by organizing day-to-day operations to secure efficiency and compliance to company policies and procedures.

The ideal candidate is highly organized and detail-oriented individual who operates well within a team, as well as independently. They’re professional, tactful and able to engage with colleagues at all levels in the firm.

Key Responsibilities:
Welcome visitors – offer refreshments, direct to allocated meeting space and informing the guest’s arrival to the meeting organizer
Management of Outlook mailboxes & calendar, Faxes, Incoming/outgoing mail & courier, Main reception phone line
Remote reception support for the Abu Dhabi and Johannesburg offices
Liaise with the Facilities, cleaning & building support teams
Manage room bookings & configurations for both internal and external meetings/trainings/events – facilities’ set-up, catering – coordinating with IT and Facilities where needed
Office & building security access management (access cards or fingerprint enrollment)
Operate online internal office applications – Colleague Connect, Slack, Courier, OneDrive other internal online applications etc.
Circulation of Office Services office-wide communications or announcements
Car parking card distribution management and parking policy briefing
HSE policy implementation & assistance
Office Services onboarding process – allocation of office access, pigeonholes, ordering of business cards, pedestal, lockers, update in phone directory, parking card access, AMEX corp card enrollment/deactivation)
Office directory management and distribution
Liaising with MGTI Dubai team on basic local support, shipment of devices
Assist with basic ZOOM troubleshooting and/or audio-visual conference room connection and set up
Liaising with other interdepartmental ad-hoc inquiries
iProcurement vendor invoice processing; Manage courier accounts and process invoices
Process any ad-hoc Office Services invoices if required

Experience Required:
Ideally three years’ experience at working in a similar role.
Experience in financial services, management consultancy and/or a professional services environment a plus
Oracle knowledge is beneficial

Skills and Attributes:
Must have a professional demeanor, excellent command of English, both verbal and written.
Positive and proactive while still be collaborative
Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
Maturity, poise and judgment
Ability to maintain and respect confidentiality
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Self-starter, strong initiative, confidence and ability to work with little guidance
Collaborative team player
Positive attitude, sense of fun: is collegial and friendly
Ability to juggle several tasks at once, to prioritize and manage own time – Not a clock watcher or someone who is unwilling to step outside their job description
Flexible attitude; embraces change, hard-working, cost conscious and results driven
Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.

Technical Skills:
Strong Word, PowerPoint, Excel and Outlook skills.
Video conferencing knowledge a plus.

Please send us your application in English.

Why Oliver Wyman?
Working as part of our global, entrepreneurial company, you’ll do meaningful work from day one. We’re looking for individuals who challenge the norm, and constantly strive to build something new for the firm and the world around us.

There’s no “one size fits all.” We hire exceptional people and help them thrive through a built-in support network, flexible career paths, and no artificial barriers to advancement.

At Oliver Wyman, we do not unlawfully discriminate against anyone and we are particularly mindful of the requirements to prohibit discrimination based on nine protected characteristics namely: age, disability, gender reassignment, race, religion or belief, sexual orientation, sex, marriage and civil partnership and pregnancy and maternity – we want you to bring your authentic self and be someone who enjoys working within a diverse and talented team. Additionally, we pay close attention to work/life balance and family life, military status and personality types.