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Project Officer

Company Name: Emirates Nature
Employment Type:Full Time
Location: Dubai
Experience: 8+ years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Emirates Nature is a UAE environmental non-governmental organization, established under the patronage of HH Sheikh Hamdan bin Zayed Al Nahyan, Ruler’s representative in the Western Region and Chairman of Environmental Agency – Abu Dhabi (EAD).
Emirates Nature works in association with WWF, one of the world’s largest and most respected independent conservation Organizations. EN-WWF has been active in the UAE since 2001 and has successfully initiated and implemented several conservation and education projects and initiatives in the UAE.

Job summary
Under the supervision of the Project Director, the Officer will be responsible for the fulfillment and execution of the administrative duties and day to day project management needs related to the implementation of priority conservation projects for ENWWF. Project management and administration responsibilities include delivering projects on time within budget and scope. The Offer will also lead the development of project reports and liaise effectively with other project staff as well as Emirates Nature- WWF units to ensure successful oversight of key parameters of project implementation such as budget, timelines, monitoring and reporting.

Key Responsibilities
Oversee successful implementation of the project and various workstreams within agreed schedules and approved budgets
Support project team with stakeholder meetings and ensure project team members deliver project requirements in a timely manner
Maintain project management software and manage timeline in coordination with project teams; report any delays and proactively seek for solutions together with teams
With the input of the technical teams, develop detailed annual project schedules and monitor them regularly
Lead the weekly/monthly progress reviews and meetings with project teams; create and review progress reports, maintain minutes and create/update dashboards in a timely manner
In coordination with the Finance Manager, lead and monitor the project procurement process, prepare and oversee contracts management, create schedule of deliverables and payments in line with project and ENWWF requirements
Liaise with project and finance teams to ensure timely review of project finances, ensure effective management of financial expenditures in line with ENWWF guidelines
Assist in preparation of project related submissions to donors and partners working closely with technical teams
Prepare progress reports with input from project teams, and with the support Conservation Director in internal reporting
Lead the preparation of the project risk log and maintain risk management documents
Coordinate logistics for project meetings and workshops, develop agendas, manage invitations, workshop logistics checklists and post meeting documents, coordinate with suppliers and vendors
Maintain project documentation including project reports and datasets; sets up and maintains the electronic and paper filing system
Support in preparation of correspondence and strategic agreements review
Supports project team in preparing presentations and notes ahead of project meetings, develop and track Minutes of Meetings
Undertake any other task requested by the Conservation Director related to the project implementation
Work with communications expert to maintain files with communications collateral and images
Key performance Indicators
Project schedules and regular review
Risk management log and regular review
Weekly/monthly activity logs, progress reports and dashboards
Purchase Order Requests, Contracts, Contract, payments, and deliverables tracking
Finance expenditure logs and management
Project submissions tracking & updates
Supporting content for external and internal Monitoring & Evaluation, KPIs & impact stories
Filing system and project documentation in place
Meeting/workshop agendas, invitations, presentations, checklists, notes
Minutes of meetings and workshop notes
Correspondence and other documentation
Templates for project progress reports
Progress reports to donors and partners
Input to preparation of technical reports
Communications collateral files & photo inventory

Required qualifications

8+ years solid working experience in project administration and management
Proven track record in project technical documentation, finance management, and project reporting; Experience in event and workshop coordination is preferable
Experience in high profile projects and technical understanding on environmental topics
Proficient use of project management and Gantt charts software (MS Project or equivalent), good knowledge of Quality Management Systems

A degree in project management, business administration or environmental management field, PMP certification is preferable
Delivering Quality Outcomes: People demonstrating this competency focus on improvement of organization results.
WWF Focus: People demonstrating this competency is concerned about serving and building value added relationships with stakeholders and can be internal or external
External Orientation: People demonstrating this competency have a strong, detailed understanding of the market in which the organization operates and how changes affect the organization. They know the customers they serve, the competitors, suppliers and the regulatory environment and how to address them
Communicating Effectively: People demonstrating this competency use appropriate means of communication to convey message, seek input from others and ensures understanding
Flexible & Adaptive Orientation: People demonstrating this competency are not rigid – intellectually, emotionally, or interpersonally. Adjusts quickly to changing priorities and copes with complexity.
Self-Awareness & Development Orientation: People demonstrating this competency recognize their own strengths and weaknesses and takes the initiative to continuously improve. Demonstrates the courage not to be defensive, rationalize mistakes or blame others. Learns from mistakes and builds mechanisms for constructive feedback
Building Working Relations: People demonstrating this competency are effective in working with peers, partners and others who are not in the line of command, to positively impact organization performance
Managing Resources: Makes the right judgments based on financial and resource availability.

Skills required
Excellent oral and written communication skills in English and Arabic (preferred).
Excellent time management skills.
Exceptional team working abilities.
Ability to perform under pressure.
Excellent interpersonal and organisational skills.
Ability to set challenging but realistic goals and solve problems effectively.
Produce high quality products/services with attention to detail.
Excellent relationship-building skills.
Ability to work effectively in multi-disciplinary and multicultural teams.
Working relationships
Internal – Working closely with the project teams and support units within ENWWF
External – Liaise with administrative staff, project partners, suppliers and consultants/contractors

Additional information
EN-WWF is an equal opportunity employer. We welcome diversity in the workplace and offer a flexible and diverse place of employment.
EN-WWF staff participate wholeheartedly in general activities and events that require the full support and participation of all staff members, whether or not the focus of any particular event or activity has any bearing on the job description and assigned project objectives and activities.

How to Apply
Please send your application with the subjectline ‘Application for “Project Officer” to [email protected].