HomeUAEAbu DhabiProject Administrative Assistant

Project Administrative Assistant

Company Name: Aldar Education
Employment Type:Full Time
Location: Abu Dhabi
Experience: 3-5 years
Degree: High School / Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Aldar Education is currently seeking a Project Administrative Assistant who is engaging and enthusiastic about their work, looking to be part of a new and growing team.  Someone who is genuinely interested in helping remove some of the challenges and blocks enabling the team to deliver to the best of their abilities.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region. 
To effectively provide administrative support to ensure efficient operation in the organisation
To work independently within its designated functions
Act as the point of contract between the department and internal/external contacts
Create meeting agendas, take minutes, and record summaries of actions to be taken
Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
Complete petty cash, reimbursement, and requisitions forms
Assist in all aspects of event planning
Coordinate projects and spreadsheets with precise attention to details
Ensures strict confidentiality, discretion, and professionalism at all times.
Contributes to team effort by accomplishing related results as needed.
Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
Assist with tasks assigned as and when required by the management team.
Manage diaries of team members, schedule internal and external meetings
Assist in planning itineraries, including booking travel and accommodation
File correspondence and other records related to the activities of the Division. Maintain and update files. Establish and improve own filing system. Raise and requisitions, maintain and distribute office stationery and supplies.
Receive, sort and distribute all incoming mail. Prepare outgoing mail for dispatch. Maintain a proper register for incoming/outgoing mail. Ensure direct delivery of confidential material/mail.
Keep a Risk Register up to date for all Projects
 Produce monthly and ad hoc reporting and monitoring documentations for all Projects 

 Minimum Qualifications:
High School Certificate or bachelor’s degree
Minimum Experience:
Minimum of 3 to 5 years of experience in a similar industry
Job Specific Knowledge & Skills:
Excellent time management and organisation skills
Attention to detail to monitor and track projects documentation
Proficient in operating PC, Photocopier, and various office machines
Proficient in Microsoft Office programs, and Outlook 365
Strong English communication skills (verbal and written)
Arabic speaking skills of advantage
Strong interpersonal skills to aid the daily contact with team members, key stakeholders and with the wider HQ and Aldar colleagues in a diverse multi-cultural environment
Excellent office management skills
Strong ability to prioritize and multi task
Preparing, organizing and storing information in paper and digital form for the team

Aldar Education are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package including non-monetary benefits. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.
Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
As much as we would be delighted to entertain all applicants, due to high volume of applications and robust selection process, only shortlisted applicants will be contacted within 10 business days.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.