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Personal Assistant

Company Name: Siemens
Employment Type:Full Time
Location: Abu Dhabi
Experience: 2-5 year
Degree: Bachelors Degree
Nationality: Any
Job Description:
Enhancing the communications within department/team/BU. Co-coordinating diaries, preparing agendas and minutes for meetings. General administration functions.
What are my responsibilities?
Devising and maintaining office systems, including data management, filing etc.
Maintaining confidentiality of all sensitive or proprietary information
Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents
Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings
Provide assistance and administrative support to appropriate level of management
Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases
Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc
Screening telephone calls, enquiries and requests, and handling them when appropriate
Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations
Prepares various presentations, reports, statistical charts and briefings
Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit
Ensuring whilst the Manager is out of office that the office is run efficiently and smoothly
What do I need to qualify for this job?
Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Experience of supervising admin office staff and maintaining office records.
Has experience particularly in coordination & cooperation with the prevalent multinational race environment within the Gulf Region.
Envision potential situations and counteracting the best outcomes, whilst maintaining confidentiality
Efficiently task delivery within demanding schedules and tight deadlines
Enhancing the communication within and between departments
Native English speaker, excellent communication both written and verbal in English
Good literacy on computers and programs (MS Office in particular)
Familiarity with Siemens network systems
Siemens Travel Network (STN)
Travel regulation requests through CSO
Internet controlled telephone conferencing
Business Travel Assessment Tool
Siemens e-form for all relevant requirementsrelated to: Accounting/controlling including expenses, communications, legal/compliance, HR, IT, SRE, SCM
Intranet for relevant policies
What do I need to know?
Team player
Results orientated
Able and willing to learn and train
Accuracy and attention to detail
Professional manner
Good communication skills
Analytical mind, problem solver
Organised through multitasking and prioritising
High level of integrity with ethics
Insistence on excellence
Self-motivated individual who uses initiative easily
Job ID: 108595
Organization: Gas and Power
Experience Level: Experienced Professional
Job Type: Full-time
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