Personal Assistant
| Company Name: | L’Oréal |
| Employment Type: | Full Time |
| Location: | Dubai |
| Experience: | 5+ years |
| Degree: | Bachelor |
| Gender: | Any |
| Age: | Any |
| Nationality: | Any |
| Salary: | Unspecified |
| No. Of Vacancies: | 1 |
| Job Description: |
| DUTIES AND RESPONSIBILITIES • Manage and coordinate business meetings and events including: management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc. • Detail meetings and calendaring in Outlook including: maintaining GM’s calendar, multiple times-zones, phone and video-conferencing • Coordinate detailed domestic and international travel itineraries including: flights, car services, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, and refunds. • Coordinate visitor travel arrangements • Manage expense reports including data entry, organization of receipts and budget codes. • If required assist in PowerPoint presentations, word processing of memos, letter, agendas, and meetings minutes, etc. • Create, organize, and execute data spreadsheets. • Communicate company correspondence as needed. • Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems. • Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.) • Gathers, communicates, and dispatches information throughout the team • Organizing and managing PPD corporate PO’s (hotels, flights, meetings, events, supplies). • Prepare and monitor shipments for dispatch through DHL web shipping website. KNOWLEDGE AND EXPERIENCE Experience of 5+ years as a GM personal assistant. SKILLS AND ABILITIES Organizes and optimizes the activities of the manager /team. Strong communication skills Handles administrative activities Project management |
