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Personal Assistant

Company Name: Amadeus
Employment Type:Full Time
Location: Dubai
Experience: 3+ years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Providing assistance and general administrative support to the Cluster Head MEA Retail and Dubai staff.

Key Accountabilities: 
– Managing Cluster Head’s agenda, handling incoming mail, screening calls, making travel arrangements and follow-up.
– Ensuring that the Cluster Head is always attainable and that all pertinent issues are dealt within a timely fashion.
– Organizing and coordinating meetings.
– Acting as focal point for the day to day logistic of the office
– Setting up, organizing and maintaining project and administrative files.
– Handling specific projects related to the activities of the entity requiring basic knowledge in this functional area.
– Coordinating and preparing contracts, reports and status.
– Compiling data (including confidential) for reports and filing.
– May assist in detailed analysis on activity reports, staffing budget follow-up.
– Drafting and editing correspondence and documentation.  
– Checking that the office set up is appropriate and that the various office equipment and supplies is properly configured, installed and maintained. 
– Creating and follow up of individual Lotus Notes/ MS Outlook requests for the supervisor and Department (exceptionally for individual staff); approving standard demands within delegated authorities.
– Greeting and escorting visitors including high-level contacts.  
– Handling part of the newcomers’ integration process.
– Assisting the Market Managers in various administrative and operational tasks related to their markets, including data compilation, analysis and preparation of presentations.
– Supervising the organization of events, identifying and dealing with suppliers.
– Supporting in the writing, translation of certain administrative documents when and if required.
– Assisting the Sr. HR Manager in various tasks related to the region such as data collection, analysis and other administrative tasks related to the Dubai office.
– Education: 2 year post-secondary degree
– Relevant work experience: At least 3 years experience with two years working as a Personal Assistant to a member of Senior Management
– Business understanding: Knowledge of the Airline IT or tavel industry preferred
– Specific knowedge needed of Administration & Clecrical procedures and systems, Basic business management principles and Customer & personal service
– Excellent time management skills
– Excellent communication skills (verbal and written)
– Good organisational skills and coordinating ability
– Social perceptiveness
– Must be able to maintain confidentiality
– Good negotiation skills
– Active listening skills
– Must speak fluent English, Arabic & French
– Excellent MS Office skills (MS Outlook, MS Teams, Advanced Word, Excel and Power Point)