Personal Assistant
| Company Name: | Amadeus |
| Employment Type: | Full Time |
| Location: | Dubai |
| Experience: | 3+ years |
| Degree: | Bachelor |
| Gender: | Any |
| Age: | Any |
| Nationality: | Any |
| Salary: | Unspecified |
| No. Of Vacancies: | 1 |
| Job Description: |
| Purpose: Providing assistance and general administrative support to the Cluster Head MEA Retail and Dubai staff. Key Accountabilities: – Managing Cluster Head’s agenda, handling incoming mail, screening calls, making travel arrangements and follow-up. – Ensuring that the Cluster Head is always attainable and that all pertinent issues are dealt within a timely fashion. – Organizing and coordinating meetings. – Acting as focal point for the day to day logistic of the office – Setting up, organizing and maintaining project and administrative files. – Handling specific projects related to the activities of the entity requiring basic knowledge in this functional area. – Coordinating and preparing contracts, reports and status. – Compiling data (including confidential) for reports and filing. – May assist in detailed analysis on activity reports, staffing budget follow-up. – Drafting and editing correspondence and documentation. – Checking that the office set up is appropriate and that the various office equipment and supplies is properly configured, installed and maintained. – Creating and follow up of individual Lotus Notes/ MS Outlook requests for the supervisor and Department (exceptionally for individual staff); approving standard demands within delegated authorities. – Greeting and escorting visitors including high-level contacts. – Handling part of the newcomers’ integration process. – Assisting the Market Managers in various administrative and operational tasks related to their markets, including data compilation, analysis and preparation of presentations. – Supervising the organization of events, identifying and dealing with suppliers. – Supporting in the writing, translation of certain administrative documents when and if required. – Assisting the Sr. HR Manager in various tasks related to the region such as data collection, analysis and other administrative tasks related to the Dubai office. Requirements: – Education: 2 year post-secondary degree – Relevant work experience: At least 3 years experience with two years working as a Personal Assistant to a member of Senior Management – Business understanding: Knowledge of the Airline IT or tavel industry preferred – Specific knowedge needed of Administration & Clecrical procedures and systems, Basic business management principles and Customer & personal service Skills: – Excellent time management skills – Excellent communication skills (verbal and written) – Good organisational skills and coordinating ability – Social perceptiveness – Must be able to maintain confidentiality – Good negotiation skills – Active listening skills – Must speak fluent English, Arabic & French – Excellent MS Office skills (MS Outlook, MS Teams, Advanced Word, Excel and Power Point) |
