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Office Administrator

Company Name: Boeing
Employment Type:Full Time
Location: Dubai
Experience: 5+ years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing is the world’s largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.
This position is for an Office Assistant to support BCA Operations in the United Arab Emirates. The position is based in Dubai.

Position Responsibilities:
Coordinates and processes domestic and international travel arrangements, monitors designated business traveler’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler’s review and/or signature.
Creates, edits and maintains electronic and written communication.
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Prioritizes and schedules management-level employee time and availability for efficient use of resources.
Manage calendars, coordinate meetings, teleconferences, WebEx meetings.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Maintain database of contact people and organizations.
Support and lead  coordination of leases, schools, relocation services, visas and travel.
Plans the acquisition and maintenance of resources. Orders and maintains office supplies.
Manage phone calls and correspondence (e-mail, letters, packages etc.).
Provide administrative support for the sales team.
Other duties as assigned by management. Duties subject to change per management requirements.
Works under minimum supervision and be flexible with working hours.

Basic Qualifications (Required Skills/Experience):
5+ years of experience providing professional administrative support to senior management and executives, including maintaining confidentiality, managing priorities, and meeting deadlines.
5+ years of experience coordinating and processing domestic and/or international travel arrangements
5+ years of experience with Microsoft Office applications (Word, Outlook, PowerPoint and Excel).
Excellent organizational skills.

Preferred Qualifications (Desired Skills/Experience):
Excellent English language reading, writing and speaking
Willingness to learn and apply new skills
Ability to work in a diverse environment, with colleagues in multiple time zones
Excellent written and oral communication skills are required, as is the ability to work effectively in a virtual environment
A positive, constructive, and team oriented attitude is a requirement for this position with a high ethical and integrity standard.

Typical Education & Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+3 years’ related work, Bachelor, etc.).

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
This requisition is for an international, locally hired position in Dubai, United Arab Emirates. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll, and will commensurate with experience and
qualifications and in accordance with applicable UAE law. Employment is subject to the candidate’s ability to satisfy all UAE labor and immigration formalities.

Vaccination Requirements:
Boeing is implementing new requirements for employees to be fully vaccinated from COVID-19 or have an approved reasonable accommodation based on local legislation in several countries including U.S.-based employees. Please refer here for current vaccination and/or reasonable accommodation requirements, and timelines based on location.

Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award