|Company Name:||Roads and Transport Authority|
|Employment Type:||Full Time|
Provide secretarial support to the CEO office, this role requires ability to use word processors and email management, ability to manage and control a busy office environment and effective use and management of the CEO time.
Acts as liaison between the CEO and directors, by transmitting directives, instructions and assignments and following up on the status of assignments.
Receive and screen incoming calls and visitors, determine which are priority matters, and inform the CEO accordingly. Make referrals to appropriate staff or provide requested information.
Arrange for meetings including the directors and leaders management meetings, other internal and external meetings, greeting and seating visitors to the CEO office.
Coordinate the activities of the CEO office and ensure clerical works and the image of the office is presentable to the outside world.
Support with clerical duties according to the demand of the office workload.
Coordinate and facilitate the CEO’s calendar to arrange appointments and meetings.
Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings.
Initiate routine correspondence and compose letters and memoranda in response to inquiries.
Ensure confidentiality of all work, information and data and correspondence handled.
Ensure stationary used in office is available in numbers required and wherever necessary arrange for printing of the same.
File and retrieve corporate documents, records, and reports.
Make all hotel bookings and travel arrangements for the CEO when required.
Perform other responsibilities associated with this position as appropriate.
Higher Diploma degree in business administration or public relations from a recognized university.
5 years of relevant experience.
Computer-literate performer with extensive software proficiency covering wide variety of applications.
Exceptional listener and communicator who effectively conveys information verbally and in writing.
Resourceful team player who excels at building trusting relationships with customers and colleagues.
Excellent secretarial skills.
Excellent phone etiquette skills.
Excellent office organizing skills.
Excellent business writing skills.
Excellent Minuets of meeting writing skills.
Excellent follow-up skills.
Roads and Transport Authority
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