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Executive Assistant

Company Name: Standard Chartered
Employment Type:Full Time
Location: Dubai
Experience: 2-5 years
Degree: Bachelor
Nationality: Any
No. Of Vacancies:1
Job Description:
Role Responsibilities 
Effective management & co-ordination of diary (including booking of internal & external meetings/appointments
Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
Meeting arrangements and logistics thereof – scheduling, room bookings, catering, video conference call etc.
Manage all procurement requests / Vendor Creation and liaise between various departments and external vendors
Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
Raise e-procurement for payment made to invoices and tracking of payment status
Raise SRM for IT requirements, follow up and ensure closure of the requisitions.
Handling of Employee portal system on HR matters and P3 management of Line Manager’s direct reports
Submit G&E on behalf of the team for events as necessary / T&E for the seniors when requested.    
T&E review & Submission as and when required   
Ensuring archives and files are maintained in effective format where necessary
Administrative and logistic support for onboarding new employees
Monitor attendance/leave plan, work lists and trainings of department
Ensure confidentiality and privacy of all information of the department including any and all client related matters, staff related private information, Bank records, policies and procedures
Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
Provide administrative support to team members on an ad hoc basis.

Regulatory & Business Conduct
Display exemplary conduct and live by the Group’s Values and Code of Conduct.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Embed the Group’s Values and Group Code of Conduct to ensure adherence with the highest standards of ethics. Comply with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders
Direct / Indirect reports of the Regional Head
Offices of other members of the Management Team+ Regional Team. Team members in the country.
Team members across the region

Other Responsibilities
Embed Here for good and Group’s brand and values in the Region. Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures

Our Ideal Candidate
Excellent written and oral communication skills
The ability to work effectively with senior level staff throughout the organisation, across different countries cultures, demonstrating a professional approach
Working independently with minimal guidance whenever necessary
Good working knowledge of Microsoft (including Outlook, Word, Excel and Powerpoint)
Excellent telephone manners
Ability to prioritise multiple tasks, work to deadlines and effectively manage time
Be able to work under pressure
Strong awareness of and adherence to SCB policies (eg travel, expense policy, and being compliant)

Role Specific Competencies
Communication and interpersonal skills
Article writing and excel skills
Organisation and time management skills
Attention to detail
Ability to multitask and prioritise
Tech -Savvy