Executive Assistant
| Company Name: | Oracle |
| Employment Type: | Full Time |
| Location: | UAE |
| Experience: | 4+ years |
| Degree: | Bachelor |
| Gender: | Any |
| Age: | Any |
| Nationality: | Any |
| Salary: | Unspecified |
| No. Of Vacancies: | 1 |
| Job Description: |
| Applicants are required to read, write, and speak the following languages: English Preferred Qualifications We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s). General secretarial duties: Diary Management and the maintenance thereof for multiple stakeholders Handling of general queries Arrangement of meetings/venues Travel arrangements Answering telephones and timeous delivery of comprehensive messages Typing/formatting of documents Compiling and finalising reports Office Management (Ordering stationery etc.) Ensuring all standard documents are completed Administration duties Filing Updating and administering internal knowledge management system Understanding of all admin processes and ability to guide staff to required documentation Advise and assist staff on admin systems queries Administrative support CRM initiatives Ad hoc tasks Qualifications & Experience Required Matriculation + Secretarial Diploma/Qualification beneficial Minimum 4 years Extensive Secretarial/Personal Assistant Experience Experience managing diaries – across time zones Experience supporting multiple Leaders Discretion and trustworthiness: you will often be party of confidential information Flexibility and adaptability Good oral and written communication skills Organisational skills and the ability to multitask The ability to be proactive and take the initiative Analytics – Excel analysis skills to support the Pillar Business PO Process – ability to use the internal Oracle systems to raise Purchase order and manage administrative tasks of PO process Detailed Description and Job Requirements Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects. Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. Preferred Qualification: BA/BS degree or equivalent. 2 – 4 years of related experience. As part of Oracle’s employment process candidates will be required to successfully complete a pre-employment screening process. This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable). |
