Assistant – Documentation
|No. Of Vacancies:
|Purpose: The job duties include administering routine computer support tasks and doing special projects as assigned.
New Vendor Creation in Trapeze – (Trade & Non-Trade Vendors)
Coordination with Suppliers for arranging the required documents for new vendor Creation
KYC updation of the existing suppliers – (Trade & Non-Trade Vendors)
Various updation in Trapeze i.e., Address, Bank Details, Contact Details, VAT, other updating whenever required
Data correction in the system
Align with Corporate Vendor Management team
Filing of the all the vendor documents for further record
Responsibilities will also include the below:-
Creation of item codes
Creation of PR
Creation of RFQ
Po creation with proper GL code
ASN creation for imports shipments
SASO Saber update in item master dump
Following up with vendor for the creation of response towards RFQ created.
Creation of GRN in the portal against completion certificate sign
Coordinating with vendor for invoice creation in the portal (VAT compliance)
Coordinating with the team for PR/RFQ/PO approvals.
Knowledge, skills, and Experience
Education: Graduates/High School with Diploma
Language: English – Mandatory
Job Experience – Minimum 2 years of experience in a similar role/field
Technology – Basic MS office, Oracle MFP, EXCEL and PPT
Good command over MS-Excel
Knowledge/work experience in Oracle systems is preferable
Knowledge in imports operation/ customs documentation/ HS codes preferred.
Good verbal & written communication skills.