HomeUAEAbu DhabiAdministrative Coordinator

Administrative Coordinator

Company Name: New York University Abu Dhabi
Employment Type:Full Time
Location: Abu Dhabi
Experience: 5+ year
Degree: Bachelors Degree
Nationality: Any
Job Description:

Position Summary

UAE Nationals are encouraged to apply 

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Manager, Research Appointments.

The Administration Assistant will be appointed to assist the Manager, Research Appointments in all administrative tasks related to research appointments in NYUAD.

Key Responsibilities
Organize and maintain personal folders in the network drive according to set standards (naming convention, folder order)
Maintain an up to date hiring tracking sheet
Commence and gather relevant documents to process background and reference checks for candidates
Keep HRMS system up to date
Distribute acceptance emails to all the interested parties
Prepare and send orientation schedule to the candidate and those concerned
Arrange Name badges for all researchers prior to their start date
Initiate contract renewals in time
Assist in drafting offer and renewal letters, promotion letters, VS letters etc
Assist in any other adhoc requirements, as required
Assist faculty in Advertising positions on Interfolio
Establish and maintain good relationship with the clients
Be the first point of contact for queries


Required Education:
Bachelor degree 

Preferred Education
CIPD certification or similar 

Required Experience
Minimum 5 years’ experience in administration in HR
Good proficiency in business English
Be able to work autonomously within the capacity
PC literate and reasonable aptitude in MS office applications
Knowledge of UAE labor laws 
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